Event Suggestion Form

Name of Event:

Setting (Time and Place):

Funding (if applicable):

Event Procedure (How the event will be run):

Relation to Club Mission:

Other comments

Example Event

Name of Event:

San Ramon Wind and Arts Festival

Setting (Time and Place):

June 2015, 9 a.m. – 5 p.m. @ Central Park

Funding:

Funding will be minute. We will ask members if we can borrow folding tables, chairs, and the canopy. We will be handing out candy at our booth, which should not cost too much. Also, we will be handing out brochures to visitors.

Event Procedure:

8:30 First shift of members arrive, set up booth.

9:00 First shift of members begin to hand out brochures and candy to eventers and informing them about our club.

12:00 First shift of members is replaced by the second shift

3:00 Second shift is replaced by the third shift

5:00 Third shift cleans up the booth.

Relation to Club Mission:

This event will be good publicity, which will attract more members to our club. As a club focused on helping youth, a larger membership is good because the club will be able to help more people. Also, members who volunteer at the booth will learn great public speaking skills. Being at a booth requires members to be able to attract the attention of eventers. This is a great exercise for public speaking because all speakers must engage their audience.